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Terms and Conditions

Important legal notice

The Smart Cities Information System (SCIS) is an initiative funded by the European Commission and at the end of its duration will be handed to the latter. As such, the whole project, as well as all its integral parts, subsections, whether public or private, technical, expert or communications-oriented, are subject to the intellectual property rights of the European Union, represented by the European Commission. This Website, as well as the consortium while managing all the different parts of it, therefore follow the European Commission rules regarding the protection of personal data, the following disclaimer, and the copyright notice and all the rules related to them.

Protection of personal data

The European institutions are committed to the protection of personal data, in accordance with Regulation No.45/2001 of the European Parliament and Council of 18 December 2000 'on protection of individuals with regard to processing of personal data by Community institutions and bodies and free movement of such data'. Your personal data will thus be processed in conformity with the above-mentioned Regulation.

Should you have any queries about the processing of your personal data, both regarding access to data and rectification of these data, you are invited to send your request to

Although you can browse through SCIS without giving any information about yourself, we do require certain personal information in order to grant you access to some parts of the portal. We treat this information according to the privacy policy statement.


All cookies and other information is collected and stored in line with the ePrivacy directive.

Privacy policy statement

When you register to the SCIS website (including SCIS newsletter), we save your private data in our systems and do not disclose it publicly. You can access all the information disclosed with us at any time, verify its accuracy and, if necessary, correct it. In order to do this, please log in into your profile and adjust everything that is necessary. In the case of the SCIS newsletter, you can unsubscribe at any time.

All personal details disclosed by registered users to this website remain fully in their control. The users can delete or modify any of their personal details at any time through the edit tab in their respective profile settings. The SCIS consortium does not copy or modify this information in any way and uses it solely for the purposes of the SCIS activities. SCIS never discloses personal information to third parties without prior approval. We do not divulge your personal data for any marketing purposes.

All the data collected through the online user profile form will be stored safely in our database system until the end of the contract, upon completion of which the data will be passed on to the European Commission. We take high security measures to safeguard the information against possible misuse or unauthorised access. The data will be kept in a highly secure server with daily backups. Only authorised personal has physical access to the server and can access the server file system via a remote connection. All the passwords used will be encrypted.

Throughout the duration of the contract, as well as after its completion, it is the European Commission who has the legal property of the SCIS. The Legal Notice of the European Commission's web space therefore applies.

We more specifically follow Regulation (EC) No. 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community which is part of the above-mentioned Legal Notice.

If you have any queries or concerns about the use of your private data, please do not hesitate to contact us on

Within SCIS we also provide links to third-party sites. Since we do not control them, we encourage you to review their privacy policies.


The SCIS consortium maintains the SCIS website to present the data and achievements of EU-funded smart cities projects, documents, resources, smart cities news and articles to the stakeholders and the public. Our goal is to keep this information timely and accurate. If errors are brought to our attention, we will try to correct them. However, the SCIS consortium accepts no responsibility or liability whatsoever with regard to the information on this site.

This information is:

  • of a general nature only and is not intended to address the specific circumstances of any particular individual or entity;
  • not necessarily comprehensive, complete, accurate or up to date;
  • sometimes linked to external sites over which the SCIS consortium has no control and for which the SCIS consortium assumes no responsibility;
  • not professional nor provides legal advice (if you need specific advice, you should always consult a suitably qualified professional).
  • Please note that it cannot be guaranteed that a document available online exactly reproduces an officially adopted text. Only the printed text, signed by the appropriate authorities, is deemed authentic.

It is our goal to minimise disruption caused by technical errors. However some data or information on our site may have been created or structured in files or formats that are not error-free and we cannot guarantee that our service will not be interrupted or otherwise affected by such problems. The SCIS consortium accepts no responsibility with regard to such problems incurred as a result of using this site or any linked external sites.

This disclaimer is not intended to limit the liability of the SCIS consortium in contravention of any requirements laid down in applicable national law, nor to exclude its liability for matters which may not be excluded under that law.

The Withdrawal of the United Kingdom from the EU on 31 January 2020

The United Kingdom will withdraw from the European Union and will be a third country as of 1 February 2020. Providing that the ratification of the Withdrawal Agreement is completed, the transition period will start at that same moment in time. During the transition period, which ends on 31 December 2020, Union law, with a few limited exceptions, continues to be applicable to and in the United Kingdom.

The Commission is in the process of updating some of the content on this website in light of the withdrawal of the United Kingdom from the European Union. If the site contains content that does not yet reflect the withdrawal of the United Kingdom, it is unintentional and will be addressed.


© European Union, 2020. The Commission's reuse policy is implemented by the Commission Decision of 12 December 2011 on the reuse of Commission documents.

Unless otherwise indicated (e.g. in individual copyright notices), content owned by the EU on this website is licensed under the Creative Commons Attribution 4.0 International (CC BY 4.0) licence. This means that reuse is allowed, provided appropriate credit is given and changes are indicated.

You may be required to clear additional rights if a specific content depicts identifiable private individuals or includes third-party works. To use or reproduce content that is not owned by the EU, you may need to seek permission directly from the rightholders. Software or documents covered by industrial property rights, such as patents, trade marks, registered designs, logos and names, are excluded from the Commission's reuse policy and are not licensed to you. You can find more about the intellectual property policy here.

Contributing content and data

Users and projects contributing information on the Smart Cities Information System are required to grant broad permissions to the general public to re-distribute and re-use their contributions freely, so long as that use is properly attributed and the same freedom to re-use and re-distribute is granted to any derivative works. When you submit text and data to which you hold the copyright, you agree to license it under the Creative Commons Attribution 4.0 International (CC BY 4.0) licence. This means that reuse is allowed, provided appropriate credit is given and changes are indicated. Please note that these licenses do allow commercial uses of your contributions, as long as such uses are compliant with the terms.

Data submitted to the SCIS self-reporting tool will be used to generate visualisations of project performance on, may be included as open data on and may be used to perform analysis on behalf of the European Commission. The submitter of the data is responsible for their accuracy and has ensured that release of the data to the SCIS self-reporting tool is compliant with the law, in particular GDPR.